jobfinalcheck

Letter · £9 or £19 with follow-up · England, Wales and Scotland

Final pay claim letter

Your letter lists each unpaid line of your final pay, with its calculation and basis: wages up to your last day, notice pay, holiday pay, a deduction you did not agree to, or another payment due.

This site does not give legal advice. You prepare your letter from your own answers: it sets out facts and calculated amounts, with no opinion on your situation.

Your job and how it ended
Where did you work?

Bank holidays and some time limits depend on it. Northern Ireland has its own rules: this site does not cover it yet.

Statutory redundancy pay and statutory notice are for employees. Not sure? Acas or Citizens Advice can help you check.

Redundancy pay depends on your age in each year of service.

The date your employment ended (effective date of termination), even if you did not work your notice.

Notice

The day you received the notice, not the date written on the letter if it reached you later.

Leave empty if your contract says nothing: the statutory minimum applies.

For example 12.1. Your letter cites it.

Have you signed a settlement agreement or an Acas agreement (COT3) about your job ending?
Your pay and holiday

As on your payslip, for the period chosen below.

Add up your last 12 weekly payslips, or the equivalent.

Check your holiday pay too?

From your contract. If it says nothing: the anniversary of your start date.

From 0.5 to 7.

In days for regular hours; in hours for irregular hours or part-year work.

Hours worked in each pay period of this leave year

Group periods with the same hours: for example 20 periods of 30 hours. Up to 4 groups.

Group 1

Group 2

Group 3

Group 4

Leave out weeks with no pay; go back 104 weeks at most.

Your final payslip
Have you received your final payslip?

Time limits for unpaid wages and holiday pay start on this date.

Use the gross figures from your payslip (before tax and National Insurance). Leave a line empty if it is not on your payslip.

For example: the redundancy policy of 1 March 2024, section 4.

As you read it in the document: it is not calculated here.

The period runs to your last day.

For example: October commission.

Facts only, for example: Clause 7.2 of my contract provides for a commission of 5% on sales invoiced before my last day.

You

As on your payslips.

As on your payslip or contract.

Your employer

Without a name, the letter starts “Dear Sir or Madam” and is addressed to Human Resources.

For example: HR Manager.

Needed to send your letter by email.

Date and sending

Today by default.

How you will send it

By email needs your employer's email address.

14 days by default, never fewer than 7. This is a choice of this service, not a legal rule.

Enclosures

Enclose copies, never originals. Untick what you do not have.

Prepared in your browser: nothing you enter is sent.

Keep your answers

They stay in this browser, never on our servers. Do not tick this on a shared device. Answers from the calculators kept here are reused automatically.
Continue on another device: a file protected by a code

It encrypts the file. It is not stored anywhere: write it down.

Preview of your letter

Fill in the questions: the preview appears here, with your dates and amounts.

Claiming unpaid final pay in writing

Your final pay normally covers your pay up to your last day, holiday built up and not taken (Working Time Regulations 1998, regulations 14 and 15B), and notice pay if you did not work your notice (Employment Rights Act 1996, section 86, or your contract). A deduction your employer was not allowed to make can be claimed back (section 13).

The letter is offered when at least one line is short or missing by more than £1. If your statutory redundancy pay is also unpaid, the redundancy pay claim letter covers everything in one letter. It is not offered after the time limit calculated from your answers, or if you have signed a settlement agreement.

What the letter contains

A table of the unpaid lines (due, received, unpaid), then one short section per line with the calculation and its basis, and the reply date you choose. Amounts are gross.